Be The Match

Project Brief:

Be The Match Foundation® wanted a more efficient way to manage their run/walk/fundraising events with a goal to raise awareness and obtain donations for the Be The Match®. They needed a way to facilitate day of check-ins, registrations, and donations and eliminate tedious data entry post event.

Methodology:

Be The Match committed to hosting 6 run/walk events throughout 2018 to help them get closer to their fundraising goal of $850,000. The objective of the run/walk events is to:

  • Collect financial donations to support adding more blood stem cell donors to the Be The Match Registry®, support patients and their families with uninsured medical costs, and fund life-saving research.
  • Provide information to individuals about how they can join the Be The Match Registry
  • Raise awareness surrounding the thousands of people diagnosed with life-threatening blood cancers and other blood diseases

Challenges they were faced with:

  • Collect data accurately and efficiently and reduce data entry at the end of event day
  • Export and create usable reports.
  • Manage, monitor and track the number of registered participants checked-in on race day.
  • Allow for walk-up individuals to donate or register the day of the event.
  • Allow for a walk-up group/family to register the day of as one team and pay together
  • The need to identify registrant’s relationship or donation total and flag those that should be receiving corresponding t-shirts, merchandise, and/or gifts.

The solutions that Grassroots Unwired provided:

  • Grassroots Unwired was able to design and implement a customized mobile platform on behalf of Be The Match
  • Volunteers could use the app to register walk-up “new registrants” and take day of donations.
  • Be The Match used the app to verify and/or correct known contact information including: name, address, phone, language, and email address
  • End of day data entry was eliminated
  • During their Minneapolis run/walk event on May 12, 2018, Be The Match was able to complete the following check-in, registrations, and donations via the Grassroots Unwired mobile app:
Event Stats

Be the Match- Run- Walk – Stats

“After years of running our “day-of” run/walk activities on paper, it was a relief to leverage Grassroots Unwired to make the whole experience more efficient and accountable. And I LOVE not having to do data entry after a long day at the event.”
Nicole Kersting
Sr. Manager – Development, Be The Match Foundation

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